Accounts Payable/Receivable Administrator

Company Overview: 

At Katch Environmental, we lead the way in the civil and environmental industries, providing top-tier abatement, construction, and demolition solutions. With a commitment to excellence, we leverage our fleet of roll-off trucks, vac tanks, water trucks, and heavy construction equipment to deliver comprehensive services that exceed expectations. Our innovative approach and dedication to quality set us apart in the industry, and we are excited to continue making a positive impact through our work. 

Job Overview: 

As a self-motivated Accounts Payable/Receivable Administrator at Katch Environmental, you will play a pivotal role in maintaining the seamless operation of our financial processes. Embedded within our dynamic finance team, you will oversee the day-to-day management of accounts payable and accounts receivable functions, integrating your expertise in billing, prevailing wage, union practices, and credit card management. With meticulous attention to detail and adept organizational skills, you will contribute significantly to upholding our reputation for financial excellence. This role requires the ability to self-motivate, stay focused, and proactively address challenges. It offers potential for additional responsibilities and professional growth as our company expands and evolves. 

Key Responsibilities: 

Accounts Payable: 

1. Efficiently process vendor invoices and credit card receipts for services and materials. 
2. Verify invoice accuracy and resolve discrepancies promptly. 
3. Obtain necessary approvals for invoice payments. 
4. Reconcile vendor statements and address outstanding balances. 
5. Maintain meticulous records of accounts payable transactions. 

Accounts Receivable: 

1. Generate and distribute customer invoices accurately and in a timely manner. 
2. Follow up on overdue invoices and communicate with customers regarding payment status. 
3. Resolve billing discrepancies and issues promptly to ensure customer satisfaction. 
4. Prepare and analyze aging reports to monitor accounts receivable aging. 

Customer/Vendor Relations: 

1. Serve as a primary point of contact for vendor inquiries and payment-related matters. 
2. Collaborate with internal departments and external vendors to resolve payment disputes and address issues. 
3. Foster positive relationships with vendors and customers through clear and effective communication. 

Record Keeping and Reporting: 

1. Maintain accurate and organized accounts payable/receivable records and documentation. 
2. Assist in month-end and year-end closing processes as required. 
3. Generate reports and analysis to support management decision-making. 

Requirements: 

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. 
• Minimum of 2 years of experience in accounts payable, accounts receivable, or similar financial roles. 
• Experience with billing, prevailing wage, and union practices is highly valued. 
• Proficiency in QuickBooks and Microsoft Excel, with a strong aptitude for data entry accuracy. 
• Strong attention to detail and accuracy in data entry. 
• Excellent communication and interpersonal skills. 
• Demonstrated ability to self-motivate, prioritize tasks effectively, and meet deadlines in a fast-paced environment. 
• Problem-solving skills and ability to resolve issues independently. 
• Thorough knowledge of accounting principles and practices, including familiarity with billing, prevailing wage, union, and credit card regulations. 
• Commitment to maintaining confidentiality and integrity in handling financial information.